What do I have to know when managing a cashbook

Written by Jens B.

Last published at: October 10th, 2023

orderbird does not offer any legal or tax advice. All information with legal or tax aspects is in no case to be regarded as legal or tax advice.

However, in order to provide you with the most reliable guidance possible, our cooperation partner, the Berlin-based tax firm Buder (https://steuerbuder.de), has examined the following procedure for dealing with the orderbird cash book and found it to be correct with regard to tax-relevant aspects. Nevertheless, it is possible that the procedures suggested here are not applicable to you and your company in particular.

Therefore please contact your tax advisor for a binding statement on how to use the orderbird cashbook correctly. Both orderbird and Steuerkanzlei Buder exclude any liability for the topicality, correctness and completeness of the information provided here by orderbird with regard to tax procedures.


Step by step

Remember the following points when managing your orderbird cashbook, and the next financial audit will be a breeze:

  • Prompt  
    Enter your income and expenses at least once a day.
  • Complete  
    All cash receipts and expenditures belong completely in the cash book.
  • Ordered  
    Always enter the cash movements in chronological order.
  • One receipt for one booking  
    You can photograph invoices or receipts with the camera of your iPad and save them directly in the cash book. For all other cases, you create your own receipt. Please keep all paper receipts and Z receipts in accordance with the legal deadlines and make copies of them!
  • Frequent cash register check  
    Compare the actual stock with the target stock at least once a day. The counting protocol, which you can find under "Cash register crash", will help you to do this. A cash register crash is indispensable!
  • Minimum of €0 in the cash register  
    Cash on hand must never be negative.
  • Use the Comment Function  
    For special entries and correction entries, explain exactly what happened. This will make the work of the auditor easier and save you any trouble.