How do I enter cash income in the cash book

Written by Jens B.

Last published at: October 10th, 2023

orderbird does not offer any legal or tax advice. All information with legal or tax aspects is in no case to be regarded as legal or tax advice.

However, in order to provide you with the most reliable guidance possible, our cooperation partner, the Berlin-based tax firm Buder (, has examined the following procedure for dealing with the orderbird cash book and found it to be correct with regard to tax-relevant aspects. Nevertheless, it is possible that the procedures suggested here are not applicable to you and your company in particular.

Therefore please contact your tax advisor for a binding statement on how to use the orderbird cashbook correctly. Both orderbird and Steuerkanzlei Buder exclude any liability for the topicality, correctness and completeness of the information provided here by orderbird with regard to tax procedures.


Let's start

All information about your cash income belongs in the cash book, without any gaps: You have to register any cash deposits, tips received in cash, as well as all other cash income in your cash book. Always remember to document everything with a receipt!

Capturing cash income - step by step

  1. Tap on the "+" symbol next to "Incoming cash" item in the cash book. 
  2. Then select the type of income, for example "Private deposits" (mandatory field). 
  3. Enter the missing information
    1. Select the correct tax rate (mandatory field). You also note this on the invoice or receipt if you write one. A cash transit (bank to cash) is not a tax process, so you note it as "tax-free" in the app. 
    2. Via a comment (optional) you can describe in more detail why you are making this entry.
    3. Via "Add receipt" you can add a photo of the receipt, e.g. the bank receipt or your own receipt (mandatory field). This way, you can immediately document everything digitally: You can take up to three photos, which are also recorded in the cash book in the order they are taken. If you are not satisfied with the three photos, you stop taking them and start again from the beginning.

      About original documents

      Please keep the original document in a safe space!

  4. Tap "Done" and you are fine!