Step 3.4: Customize your bill template

Written by Jens B.

Last published at: October 9th, 2023

To make sure your customers only receive up-to-date information on your invoices right from the start, you need to personalize your bill template. If something changes later or if you want to advertise a discount promotion, e.g. in the footer of your invoice, you can easily change the bill template any time you want!


Since 01.01.2020, the obligation to issue receipts ("Belegausgabepflicht") is applying. For each order, a receipt must be created and offered to the guest. You can print the receipt or create it digitally.


In a nutshell

  • In the main menu, go to "Bill template".
  • Customize top, body and logo, footer and expense receipt

Belegausgabepflicht compliance

In order to be able to comply with the obligation to issue receipts, make sure that you state the name of your company, the postal address and the tax number or VAT ID on your invoice.


Step by step

You can customize your bill template at any time to determine which information is included in the printed invoice. In the main menu of orderbird, go to "Settings" and then to "bill template":

You can customize the following information for your printed receipt

  • Header: Everything that appears on the invoice above the sold items to the customer
  • Footer: Everything that appears on the invoice below the sold items to the customer
  • Entertainment expenses footer: The detailed receipt for the deduction at the tax office (Germany)

Update the header of the bill


Here you can enter the name of your business. This name is printed as text on each invoice below your logo.

On bills and reports

Your logo looks great, but doesn't include the name of your shop? Then activate this switch. This will add the text that you have just entered in the section “Top”, to your logo on your invoices.


A "Must-have" for obligation to issue receipts ("Belegausgabepflicht"): Here you can enter your address. If you want, you can also enter a homepage and a phone number:


If you have uploaded your logo on my.orderbird, tap here to edit it for optimal print results.

Must have for obligation to issue receipts ("Belegausgabepflicht"): Tap on "Footer". Enter your VAT ID number here. And to make sure it's not too dry you can add a nice greeting for your customer or your contact details, such as your email address and telephone number, or advertise upcoming events, etc. - there are (almost) no limits to your creativity! Anything you can type in will fit here!

The default text is tailored to the requirements of tax law for regular gastronomies in Germany. We advise you to please check this section with your tax advisor, to make sure that all details are correct and applicable to your business. If the text sounds too formal in your ears, you can easily change all the information according to your requirements:

Next step

In the next step, you learn how to get your menu into the orderbird app: Updating the menu card.