How can I correct wrong entries or forgotten entries?

Written by Jens B.

Last published at: October 10th, 2023

orderbird does not offer any legal or tax advice. All information with legal or tax aspects is in no case to be regarded as legal or tax advice.

However, in order to provide you with the most reliable guidance possible, our cooperation partner, the Berlin-based tax firm Buder (https://steuerbuder.de), has examined the following procedure for dealing with the orderbird cash book and found it to be correct with regard to tax-relevant aspects. Nevertheless, it is possible that the procedures suggested here are not applicable to you and your company in particular.

Therefore please contact your tax advisor for a binding statement on how to use the orderbird cashbook correctly. Both orderbird and Steuerkanzlei Buder exclude any liability for the topicality, correctness and completeness of the information provided here by orderbird with regard to tax procedures.

 

Let's go 

If you notice a discrepancy between the actual amount of cash in your point of sale and the sum of the debit balance, it is essential that you investigate how this into existence. Did you perhaps take a tip and forget to enter it? Have suppliers been paid and the withdrawal of cash has not yet been recorded in the cashbook? Retrieve this with a correction entry to adjust the actual amount of cash in your point of sale and the sum of the debit balance.

Step by step

  1. First, you create a new entry for incoming or outgoing cash:
    1. How do I enter cash withdrawals in the cash book?
    2. How do I enter cash income in the cash book?
  2. Is it about...
    1. a correction? 
      Then you can use a phrase like "Correction of wrong entry ID xxx-yy, Reason: Miscounted change" in the comment field.
    2. a forgotten entry? 
      Then you can write a comment in the corresponding field, e.g. a phrase such as "Retrieved entry from dd.mm.yyyy, xx:yy o'clock (date and time), invoice payment from beverage supplier". 
      In the comment field, always describe as precisely as possible why you create or correct an entry. This will make life easier for your tax advisor, and it will also be easier for the auditor to understand what happened when and why.